KT Tools

These tools cover a variety of KT topics including how to: set up a research partnership or collaboration, plan a KT event such as a conference or stakeholder consultation, create your own KT products (e.g. clear language summaries, infographics, other graphics for sharing your messages via social media), evaluate the impact of your KT event or product, plan your KT strategy (e.g. for KT section of funding applications, for developing a social media campaign). If we have missed one that could be particularly useful or relevant to researchers please let us know so we can include it.

  • Setting Up a Partnership or Collaboration
  • Planning KT Events
  • Creating KT Products
  • Evaluating your KT Event or Product Coming Soon
  • Planning your KT Strategy
  • Stakeholder Engagement
  • Capacity Building


    Setting Up a Partnership or Collaboration

    The Partnership Handbook

    This handbook has been created by the Labour Market Learning and Development Unit at Human Resources Development Canada (HRDC). It has been designed to support the most current understanding and development of partnerships. It recognizes that partnerships are an important vehicle for building community capacity and undertaking community development activities.

    Healthier Together: The CIHR Partnerships Casebook

    This 2008 casebook provides summaries of CIHR practices, and examples of CIHR partnerships, including winners of the CIHR Partnerships Award from 2003 to 2008. It includes work conducted by Nazeem Muhajarine and the Healthy Children Research Team at the Saskatchewan Population Health and Evaluation Research Unit, the result of a partnership to improve screening and identification of maternal depression.

    Community of Practice Design Guide: a Step-by-Step Guide for Creating Collaborative Communities of Practice

    Are you curious about and interested in setting of a community of practice in your research area? This brief guide from iCohere will provide you with the basics on the what, why and how of communities of practice.

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    Planning KT Events

    Event Planning Project Management Tool

    An excel sheet created by Krista Jensen at York University's Knowledge Mobilization Unit. Events, activities and timelines can be customized according to your event.


    Toastmasters is an international organization that helps all people including academics. Stand out from your peers with engaging presentations.

    For information about membership fees (typically around $20 + international dues $36 for 6 months) and to find a local chapter, see: http://www.toastmasters.org/Membership/How-to-Join

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    Creating KT Products

    Clear Language Writing Checklist

    A clear language writing checklist was developed by the Ontario Education Research Exchange in order to increase efficiency and quality of developing research summaries.

    You've Got Some Explaining to Do: Advice for Neuroscientists Writing for Lay Readers – 2014, 136 pages

    Author: Jane Nevins, The Dana Foundation
    Audience: Researchers & Neuroscientists

    What is this about?
    This book is intended to help neuroscientists present their research in a way that is understandable to lay readers. It emphasizes the importance of focusing on your audience and their needs. The book includes three sections: the first focusing on the reader; the second focusing on writing clearly; the third focusing on writing style.

    How can you use it?

    1. Learn practical writing tips such as how to write about science in a clear and compelling fashion
    2. Thorough look at clear language writing for neuroscientists
    3. Demonstration of the process of clear language writing, rather than just a focus on outcomes

    A Guide to Knowledge Synthesis – 2010, 56 pages

    Author: Jeremy Grimshaw, CIHR
    Audience: Researchers, KT Professionals

    What is this about?
    This guide describes the types of knowledge syntheses, explains the rationale and outlines the stages for performing one. It also contains a section on how to apply for funding for conducting a knowledge synthesis.

    How can you use it?
    • Use this to comprehensively present an integration of research studies into a larger context
    • Understand the rationale for knowledge synthesis and its implication for policy and practice
    • Explore methodologies, strategies and eligibility for consideration when assembling a data set

    Instructional Webinars:

    How to Create Videos for KT
    How to Write Clear Language Summaries of a Research
    How to use Social Media for Knowledge Translation

    Writing For the Web - a free online course

    Infographic Guide of Guides

    A comprehensive, evidence-based, stakeholder-tested guide for researchers and trainees to create infographics. It contains form-fillable appendices to assist in creating the most effective infographic for your project.

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    Evaluating your KT Event or Product

    Coming soon.

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    Planning your KT Strategy

    KT Planning Guide of Guides

    Built through collaboration between York University's KMb Unit and Kids Brain Health Network's KT Core, this annotated compendium of KT planning guides is structured to help researchers understand what KT planning is, why it is important, and how to do it so as to maximize the impact of the research. Whether you are new to KT or experienced with planning and delivering on KT activities and deliverables for your research, these resources can provide useful information to improve your strategies. 

    Melanie Barwick's presentation slides: Planning for Effective Knowledge Translation in Research"

    Melanie Barwick gave this presentation at Kids Brain Health Network's Annual Brain Development Conference, Montreal 2010. Dr. Barwick’s well-received presentation provides an excellent overview of KT and elements essential to planning for KT.

    Topics include:

    1. To understand what knowledge translation is and how it may intersect with your science
    2. To learn the basic elements of a KT plan
    3. To become familiar with knowledge translation strategies and their evidence base
    4. To become familiar with methods for evaluating impact

    Melanie Barwick's KT Planning tool, the "Scientist Knowledge Translation Plan Template"

    In this 2011 template from Toronto's Hospital for Sick Children, Melanie Barwick provides a step by step approach to assist researchers with the development of KT plans and includes essential components in the KT planning process.

    Casebooks for doing KT

    Knowledge to Action: An End of Grant Knowledge Translation Casebook

    This publication from the Canadian Institutes of Health Research (CIHR) describes end of grant KT: “End-of-grant KT refers to the dissemination of findings generated from research once a project is completed, depending on the extent to which there are mature findings appropriate for dissemination.”This casebook aptly illustrates a variety of KT methods used to disseminate research findings to a variety of targeted audiences from CEOs, to the mining industry, to sex workers.

    Knowledge to Action:  A Knowledge Translation Casebook

    This 2008 CIHR casebook provides examples of “Integrated Knowledge Translation” where research is collaborative, participatory, and focused on solutions. There are examples of engaging many different types of end-users, including industry and international policy makers, into the research process and/or dissemination of research results. This casebook includes a case by Fleur Macqueen Smith and Nazeem Muhajarine of the Healthy Children Research Team at the Saskatchewan Population Health and Evaluation Research Unit; Nazeem leads the Kids Brain Health Network KT Core and Fleur provides knowledge translation expertise.

    Moving Population and Public Health Knowledge into Action: A casebook of knowledge translation stories

    This 2006 casebook from Canadian Institutes of Health Research (CIHR) provides examples of knowledge mobilization from population health research into work with communities and policy makers. The stories focus on five broad areas of population health research: aboriginal health, child and youth health, women’s health, occupational and work health. A highlight in this casebook is that it features a case by our KT Lead, Dr. Nazeem Muhajarine, and his Healthy Children Research Team at the Saskatchewan Population Health and Evaluation Research Unit.

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    Stakeholder Engagement

    Using Social Media for Stakeholder Engagement

    What is social media, and where does one start? Using social media platforms to promote and teach about your research can be an intimidating task. In this master guide, experts from York University and the KT Core have compiled answers to common questions and tips for practical application of social media in the research field.  

    Stakeholder Engagement Guide of Guides

    Engaging stakeholders to determine and respond to their needs helps to make research, technological and social innovations work better for society, thereby increasing the likelihood it will make a difference (have impact). This document represents a compilation of existing guides on stakeholder engagement that have been divided into three sections: introduction to stakeholder engagement, how to do stakeholder engagement, and evaluating the outcome of stakeholder engagement on your research. The individual guides have each been created for different audiences and/or organizations, though the concepts, processes and strategies contained within them are transferable to other contexts.

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    Capacity Building

    Knowledge Translation Curriculum – 2010, Modules 1, 2, 3
    Author: Canadian Coalition for Global Health Research (CCGHR)
    Audience: KT Instructors, self-directed learners

    What is this about?
    An online course in KT, with free resources in the form of three modules. This collection of three online modules (.pdf files downloadable) is a great resource for those new to knowledge translation. The three modules provide comprehensive coverage of the background knowledge about KT. Module 1, Intro to KT, covers major approaches in KT including: end-of-grant KT topics such as barriers and facilitators to achieving evidence-informed changes to policy and practice, synthesis and dissemination as well as integrated Knowledge Translation (iKT) topics such as: brokering, and informing research using needs of policymakers. Module 2, Situation Analysis, outlines how to do iKT. It overviews deliberative techniques for engaging with stakeholders, stakeholder profiling and mapping, policy process mapping, power analysis and network analysis. Finally, Module 3, Priority Setting, provides practical information for how to elicit and prioritize stakeholder needs, and to align stakeholder-identified needs for research with your research goals and objectives. It contains a ‘priority setting checklist’.

    How can you use it?
    • As a self-directed course, gain the understanding you need to both end-of-grant and integrated knowledge translation
    • As lesson, lecture, discussion and group work material for teaching principles of KT based on the intersections among research, practice and policy processes

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